QS Conference or Event Sponsorship Terms

Last updated: 20th May 2024

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QS CONFERENCE OR EVENT SPONSORSHIP TERMS AND CONDITIONS

1. Interpretation

The definitions in this clause apply in these QS Conference or Event Sponsorship Terms. Other defined terms shall have the meaning ascribed to them in the General Agreement between QS and the Customer and in the QS General Terms and Conditions.

Event: any conference or other event organised by QS which the Customer is paying to sponsor.

Venue: the venue where the Event shall take place (if any).

2. Charges and Payment:

If the payment is not received by QS as per the payment terms, then, in addition to any other rights and remedies available to QS, the Customer may be refused participation or sponsorship of an Event.

3. Sponsorship and use of Logo

3.1 All Intellectual Property Rights in the Customer’s name, logo and other distinctive marks remain with the Customer and nothing within the Agreement shall transfer any right title or interest in such rights.  Customer grants to QS a non-exclusive, royalty free, perpetual, worldwide right to use the Customer’s name, logo and other distinctive marks in order to deliver the Services.

3.2 QS shall determine the location, spacing and sizing of the Customer’s name, logo and or details (as appropriate) on any Event materials as it deems fit.

4. Changes in Layout, Venue, Delivery Method and/or Duration of Events

4.1 QS reserves the right to change the venue; delivery method (ie from a physical event to a virtual online or hybrid event); and duration of the Event without penalty.

4.2 In the event of a change of venue, delivery method and/or duration, this Agreement shall remain in force without any repayment or reduction of Fees, so long as the Customer is informed at least 14 days prior to the Event date.

4.3 QS reserves the right at any time, without penalty, and without any repayment or reduction in Fees, to make amendments to the layout of the Event or Venue, including the size of booths or banners offered to the Customer, should this be required in order to meet health and safety requirements, fire regulations or other reasonable requirements of the Venue host.

5. Events Affected by Covid

5.1 If, in the sole opinion of QS, acting reasonably, the venue chosen for an Event is or is likely to be negatively impacted by either Covid or the Covid related rules and guidelines in place within the territory where the Event is scheduled to take place then QS reserves the right at any time to:

(a) change the format of an Event from a physical event to a virtual online event.  The Services will automatically transfer to the corresponding virtual event.

(b) change the date of the Event.  The Customer’s booking will automatically transfer to the new date

5.2 Both Parties agree to follow all relevant rules, measures and guidelines relating to Covid prevention, both generally in the territory where the Event is taking place and specifically in the Venue where the Event is taking place.

6. Press/Publicity

6.1 Photographs, film footage, video and radio recordings may be taken during the Event. These photographs, films, videos and radio recordings may be used by the QS for marketing and promotional purposes. The Customer procures that it will notify its representatives and personnel attending the Event of this fact. Should the Customer’s personnel and representatives not wish to be a part of any promotional activity, the Customer must advise the QS event manager of this fact upon arrival at each Event.

6.2 Intellectual Property Rights in all press and publicity material is retained by the QS..

7. Virtual Events

The Customer shall be, to the extent permitted by law, solely responsible for procuring, maintaining and securing its network connections and telecommunications links from its systems to any QS virtual event.  Any and all problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to the Customer’s network connections or telecommunications links or caused by the internet shall be the sole responsibility of the Customer and QS shall have no responsibility or liability in this regard.

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